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Hosting Agreement

An approved research organisation can sign a hosting agreement with a researcher only if the following conditions are met:

  • the research project on which the host researcher is working has been approved by the competent body of the research organisation after examining the purpose of the research, its duration, and the availability of the needed financial resources;

  • the researcher's qualifications have been verified by the competent bodies of the research organisation on the basis of his diplomas and the research to be carried out;

  • the researcher has sufficient resources to meet expenses throughout the stay as well as return travel costs;

  • the researcher has the same social security rights as nationals having an identical legal relationship with the research organisation.

The hosting agreement form, duly filled out and signed by the two parties, must be attached to the application submitted to a Belgian diplomatic post or consulate for a stay permit of over three months in the Kingdom.

Please note that the Hosting Agreement implies rights and duties,
for the researcher as well as for the agreed research organisation.
Therefore, only a person empowered to legally bind the research organisation is authorised to sign the Hosting Agreement.


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